How to set up a new company

Set up a new company

Set up a new company in Peachtree software includes the following steps:

First, following window will appear:

After appearance of that window, click on “set up a new company”, following window will appear:

This is an introductory window that tells us what information we should have to proceed with the new company setup.

Click on “Next” button then following window will occur:

This is company information window in which we fill out necessary information about a new company i.e. name, address, and website etc.

After filling the company information bars, click on next and following window will appear:

This is chart of accounts window that asks that by which chart of account the new company will be setup. Following are the options that include in chart of accounts window:

·         Set up new retail, construction, manufacturing or distribution company, using a simplified chart of accounts

·         Set up a new company using a extensive chart of accounts from one of many sample companies

·         Copy settings from the existing Peachtree Accounting company

·         Convert a company from another accounting program

·         Build your own company

Click on “build your own company” and then click “next”. Following window will open:

This is a accounting method window which asks by which method we will setup the new company i.e. Accrual or Cash.

Click on accrual and following window will appear:

This is a posting method window that tells that there are two Peachtree accounting can use to process transaction i.e. Real Time and Batch.

Click on “Real Time” and then click “next”. Following window will appear:

This is an accounting period window that asks that either we will commence the new company by following 12 monthly accounting periods or accounting periods that do not match the calendar year.

Click on “12 monthly accounting periods and click on “next”. Following window will appear:

This is another step of accounting period in which we have to tell three things:

·         What do you want your first fiscal year to start?

·         What is the first month you will be entering data?

·         What is the first year you will be entering payroll?

After filling the requirements, click on “next” and following window will appear:

This is the finish window. Click on “finish” to end up the process.

How to make & maintain Chart of Accounts

To make chart of accounts, following steps should be taken.

This window will appear first. Click on ‘open an existing company’.

You will see this window. Click the ‘browse’ following window will appear.

After the appearance of this window, there will be an option of ‘Drive’. Go to the ‘Z’ drive and double click the file.

Above window will open. Click on the ‘Maintain’ option and click to the charts of accounts option.

The ‘Maintain chart of accounts’ window will appear. Three main options in this window are,

·         Account ID

·         Description

·         Account Type

Now discussing about the procedure that how we should enter data in chart of accounts and how to save it, following steps are imperative to follow.

If we have to enter the ‘cash in bank’ in to chart of accounts,

·         Write the code of account in ‘Account ID’ i.e. cash in bank’s code is 105.

·         Press the ‘Tab’ key and you will automatically jump on ‘Description’.

·         Write the title of account in ‘Description, i.e. Cash in bank is the Description.

·         Again press the ‘Tab’ key and you will automatically jump on the ‘Account Type’.

·         Cash in bank’s account type is ‘Cash’. So word ‘Cash’ starts with. We will press alphabet ‘C’ in account type. The ‘Cash’ will automatically appear.

Now question arises that how the data, we entered, will be saved. It is very important that data we are entering should get saved or it will be vanished.

After we have followed the above steps of, how to enter the data, we must press ‘Alt+S’ for the sake of saving the data. Now how should we know that data has been saved? The answer is, after pressing ‘Alt+S’ the curser will go back to the ‘Account ID’ bar.

Now to look for saved data, we must click the ‘look up’ buttonthen the following window will appear.

                                                                                                                                

If we see that there is some mistake in ID, description or account type and we want to delete it,

Click on look up button, if there is any mistaken account, double click on it. After double clicking on it, that mistaken data will be shown on the window. Click the ‘Delete’ option. That mistakenly entered data will be deleted.

Now for changing ID of any account, again go to the look up button, choose the mistaken data, there will be an option of ‘Change ID’ on top of the toolbar 

Click on it the following window will appear.

It will ask you to enter new account ID. Write the correct one and click the ‘OK’ button. It will be saved.

Maintain Chart of Accounts Beginning Balances:

Now we will see that how beginning balances charts of account is maintained.

After opening the ‘Maintain Chart of Accounts’ window, you will see Beginning Balance key. Click it.

After clicking it, following window will appear:

It’s a ‘Select Period window. You have to select the period. Suppose the period is of January, you have to select 12/01/09 to 12/31/09.

After selecting period, press ‘OK’ option.

Following window will appear.

Click to any white bar and type the amounts relatively. Enter all the beginning balances and make sure they would be correct and you did not left out with any account.

How to add a new Account in Beginning Balances:

Whenever you want to add a new account go to Maintain Chart of Accounts window and select New Button, Enter new account id, Description, account type and press OK.

How to Delete an Account from the Chart of Accounts:

If an account has a nonzero balance then you can enter an adjusting transaction to the General Journal to bring accounts balance to zero.

How to maintain the account stationary:

Select an account which you to make immobile and click on a look up button

Opening Microsoft Word Document

Opening Microsoft Word Documents

We'll shortly add an address to the top of our Library Complaint letter. Before we do that, we'll learn how to open a file. After all, you might have closed down Microsoft Word, or your computer might have crashed. The result being that you no longer have your library letter loaded into Word. So here's how to Open a file you have saved, and want to work on again.

From the File menu, click Open:

The Open dialogue box appears, and looks like the image below:

The Open dialogue box looks very similar to the Save As dialogue box. "Save in", "File name", and "Files of type" work in exactly the same way as the Save As dialogue box. Notice, though that the File name text box is blank, and the Open button is not available. It has been greyed out.

The reason that the Open button is greyed out, and therefore not available, is that text box is empty. Once you select a file, the Open button will be ready for us.

But the text box is empty because no file has been selected. A file is selected from the larger white area in the middle. Clicking on the file once with the left hand mouse button will select a file. In the previous image, there was only one file available for selection - a document called "rrKeyCaps.doc". That is not the one we want.

To locate the file we want, we need to open the folder called "My WP Projects". Because that's where we saved it. You can see from the image that this folder is in the list of folders, just below the folder called My Pictures:

You can see also that we are in the folder called My Documents. To open up the folder we want, simply double click it. This will take us inside the My WP Projects:

The whole Open dialogue box now looks like this:

The file we want, Library Letter, has been clicked on. As a result, the Open button is no longer greyed out. We can go ahead and click it. When we do, our letter will open in Microsoft Word.

To recap then on how to open a file. Do the following

· Navigate to the folder where the file was saved

· Click on the file to select it

· Click the Open button

Open a file in Word

How to open a file in word 2007?

Steps for opening a file in Microsoft word 2007 are:

• ·         Go to start and click to Microsoft word 2007.
• ·         After Microsoft word is opened, there will be a Microsoft office logo at top left of the screen, click it.
• ·         Click to the ‘Open’ option.
• ·         When you click the ‘open’ option, choose the required file from its destination and double click it.
• ·         The file will be opened in Microsoft word 2007.